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SDMS V HRPersonnel for Windows: Version 5 - FE College Edition

Key Features Summary for Colleges

Specific and Unique Features of FE College Edition

SDMS V HRPersonnel is more than a personnel system. It encompasses all the major functions of today’s personnel and training departments – a mission critical system to ensure the best in human resource management practice from recruitment to retirement.

In addition, SDMS V HRPersonnel is supplied in specific sector editions for social services, probation, health, universities and, of course, colleges of further and higher education. Each sector edition draws on the expertise of leading practitioners in each sector to ensure that the general features of one of the best HRPersonnel Systems available today is delivered with specific features, enhancements and complete modules for that sector.

SDMS V HRPersonnel for Windows:Version 5- FE College Edition

The FE College Edition has many features specifically designed for HR management in colleges. The most prominent of these are:

• Multi-posting: job sharing and part time contracts
• Pay scales and pay points with discretionary points and bars
• Automatic Increment Administration
• LSC SIR Data and Returns Module
• Visiting Teacher Management Module
• Equal Opportunities
• FE Teacher Pensions Return

LSC Staff Individualised Record Module

SDMS has been supplying SIR Data Management to FE colleges from the very start of the FEFC and the SIR format itself and has proven experience in ensuring minimum effort in producing SIR returns. Fully integrated into SDMS HRPersonnel, therefore avoiding double entry and re-keying of data, the module includes:

• Integrated SIR Data Record: full-time and part-time
• Pre-submission Data Check and Validation
• Missing Data Audit
• Data Completion Checklist
• Updated in line with LSC Requirements
• Reports: Standard and to Excel^TM

Variations are available for staffing returns as they apply in Scotland, Wales and Northern Ireland.

Visiting Teacher Module

Based on extensive work over many years with college staff tasked with managing part time staff and visiting lecturers, this module provides an essential tool for cost effective management of visiting teachers with its integrated personal details file, contracts and monthly claims control. Integrated with SDMS V HRPersonnel fro Windows, all the functions of the general personnel system are available for visiting teacher management, e.g. training and employee development, holiday booking, accidents log and health and safety. The Visiting Teacher Module includes:

• Personal Details, address, telephone, etc.
• Subjects, courses, skills and age groups offered
• Recruitment, part time staff pool, part time network management
• Availability and non-availability for work
• Work Record: teaching, learning support, non-teaching etc. with payment details.
• Full contract details with terms of employment
• Production of Contracts with mail merge and Quick Administrators
• Hourly pay, pay scales, variable hours contracts
• Monthly pay claims processing to payroll
• Reports - Standard, Excel^TM and Crystal Reports^TM

Equal Opportunities

All essential equal opportunities data can be held in employee personnel files including race, ethnicity, gender, age and disability. All major reports can be selected by these criteria and the software includes specific equal opportunities reports and matrices.

As a result of recent work with the Royal National Institute for Blind (RNIB), SDMS software is available with JAWS^TM to enable visually impaired staff to access and use SDMS HRPersonnel.

Multi posting, salary scales, spinal columns

Establishment and post management is specifically designed around the needs of FE colleges with the ability to accommodate the simplest to the most complex post and job structures. Job sharing, full time jobs with supplementary part time contracts or multiple part time contracts are all supported. Pay scales with spinal columns, minimum and maximum, bars, and discretionary points can be held within employee contracts as well as weekly or hourly pay arrangements.

Payroll Preparation and Integration

SDMS HRPersonnel has extensive salary management features. Comprehensive details of wages and salary can be held with the ability to autocalculate monthly (period) gross amounts for passing to payroll. Increments can be managed within the software, whether resulting from annual increases, performance management or obtaining certified qualifications. Annual salaries, pay scales and points, weekly or hourly rates can all be accommodated within the software. Calculation of gross can take into account holiday, lateness, sickness and absence rules. Full time staff with additional part time contracts can be managed. Monthly (period) gross can be printed for passing to payroll or exported in Excel^TM format for electronic entry.

Integration Services can allow SDMS HRPersonnel to be fully integrated with the colleges existing payroll software or bureau or alternatively SDMS V HRPersonnel can be supplied with Earnie^TM Professional Payroll utilising SDMS HR Payroll Integration Module.